Memberships, trainers, and retail that reconcile. QuickBooks, QuickBooks, fixed fee. Free assessment.
Fort Worth runs on hands-on, asset-heavy businesses whose books trail the work in the field — parts, crews, and equipment first, paperwork whenever there is time. For gyms and fitness studios across Tarrant County — from Sundance Square and the Stockyards to the Alliance corridor — that shows up as failed drafts, refunds, and comps from your billing platform make revenue impossible to trust and per-class, per-session, and employee trainers all mix together — payroll never reconciles to sessions
Steven Palmieri works remotely with Fort Worth owners in a market defined by energy, logistics, manufacturing, and the skilled trades. We reconcile your billing platform (Mindbody, Wodify, PushPress) to the bank, separate recurring vs. one-time revenue, and clean up trainer pay. You get a documented before/after trail your CPA can verify — no offshore rush job, no judgment about how far behind the books have slipped.
You're not bad at business. The books just stopped telling the truth about memberships and the front desk.
Freezes, fails, and proration mean the membership total never matches the bank.
Sessions, packages, and splits live outside the books — until payroll day.
Small revenue streams pile into mis-categories and hide true club economics.
Two minutes. No document dump. Just the truth about how behind it feels.
We map billing software, trainers, and retail into a chart a studio can run weekly.
Backlog cleared. Accounts reconciled. A before/after report you — and your CPA — can act on.
Studio cleanup: memberships, trainers, retail — one clean story.
Every account reconciled and every anomaly documented before we change a thing.
The backlog cleared with fitness studio / gym-correct categories — not a generic chart of accounts.
A before/after summary and a simple monthly rhythm so it stays clean after we leave.
If our assessment can’t show you exactly what’s wrong and what it costs to fix, the assessment costs you nothing — no obligation either way.
“Finally handed my CPA a clean QuickBooks file instead of a shoebox.”
“MRR is a real number now, not a guess.”
“Caught double-charged member refunds we never noticed.”
Illustrative examples of typical client situations — not statements from specific named clients.
Tell us a little about the business — we reply within one business day.
Yes — we serve Fort Worth and the wider Tarrant County area entirely remotely, working from your QuickBooks exports and bank feeds. No office visit required.
Most cleanups finish in 2–4 weeks depending on backlog size and account volume.
Fixed fee, quoted after the free assessment — based on months behind, accounts, and transaction volume. No hourly surprises.
Yes — platform-to-bank reconciliation is the core of a fitness books cleanup.
Never. Messy books are a symptom of a busy business. Fixing them is literally what we do all day.