We untangle messy QuickBooks files for gyms and fitness studios so you can make decisions from numbers you trust.
The fitness studio / gym bookkeeping problems we fix every week:
Failed drafts, refunds, and comps from your billing platform make revenue impossible to trust.
Per-class, per-session, and employee trainers all mix together — payroll never reconciles to sessions.
Without clean monthly recurring revenue, you can’t tell if the problem is sales or retention.
Two minutes on the form below — no documents needed yet.
We review your QuickBooks file and give you a fixed plan and price. We reconcile your billing platform (Mindbody, Wodify, PushPress) to the bank, separate recurring vs. one-time revenue, and clean up trainer pay.
Backlog cleared, every account reconciled, and a before/after report you (and your CPA) can act on.
We reconcile your billing platform (Mindbody, Wodify, PushPress) to the bank, separate recurring vs. one-time revenue, and clean up trainer pay.
Every account reconciled and every anomaly documented before we change a thing.
The backlog cleared with industry-correct categories — not a generic chart of accounts.
A before/after summary and simple monthly rhythm so it stays clean.
If our assessment can’t show you exactly what’s wrong and what it costs to fix, the assessment costs you nothing — no obligation either way.
“MRR is a real number now, not a guess.”
“Caught double-charged member refunds we never noticed.”
Illustrative examples of typical client situations — not statements from specific named clients.
Tell us a little about the business — we reply within one business day.
Most cleanups finish in 2–4 weeks depending on backlog size and account volume.
Fixed fee, quoted after the free assessment — based on months behind, accounts, and transaction volume. No hourly surprises.
No — we make your CPA’s job easier (and often cheaper) by handing them clean, reconciled books.
Yes — platform-to-bank reconciliation is the core of a fitness books cleanup.
Never. Messy books are a symptom of a busy business. Fixing them is literally what we do all day.
You get a simple monthly closing rhythm — keep it in-house or have us maintain it. Your choice, no lock-in.